Job Opening: Deputy Clerk – Register of Deeds
(Part Time – As Needed)
This employee will only work when called, to fill in for an absent employee or to cover a special situation.
 
  • WHERE: Register of Deeds, Courthouse Annex
  • REQUIRED QUALIFICATIONS:
    • High School diploma or GED.
    • Very knowledgeable with computers, document management, and calculating fees.   
  • ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Receipts and validates documents.
  • Assists with recording fees and determining the amount of overages and shortages by reviewing the daily deposit sheet, daily fee report and cash journal to ensure the books balance at the end of each day.
  • Assists with the preparation of daily bank deposits for all fees collected.
  • Prepares copies of Notice of Completion for the Property Assessor’s office.
  • Indexes deeds and other documents into the computer system.
  • Scans documents into the computer system.
  • Ensures that all new documents that make reference to previous recordings are properly noted.
  • Marks documents to indicate the document has been recorded and the relationship of the document to other recorded documents.
  • Processes billing statements for submission to the State of Tennessee and the federal government after liens and releases have been properly recorded.
  • Maintains Property Reference Books to ensure consistency and accuracy of property names and identifying information.
  • Interacts with the Clerk & Masters office on issues pertaining to wills and back taxes and the Property Assessor’s office to resolve any conflicts, address corrections, etc.
  • Provides assistance to real estate companies and attorneys by recording documents, making copies, providing legal descriptions, etc.
  • Research discharges for veterans and provides copies to the Veteran Services office.
  • Answers the phone, greets customers, and provides assistance to customers.
  • Performs related duties as required.
  • TO APPLY:
  • Application may be picked up from the Marshall County Human Resources Office, 3309 Courthouse Annex, 3rd floor, Lewisburg, TN 37091 or obtained from www.marshallcountytn.com
  • Completed application and resume will be accepted until 4:00 p.m. on Wednesday, November 3, 2021 by the Marshall County Human Resources Office.
  • Absolutely no late applications will be accepted.
  • No phone calls please.
  • Only qualified applicants will be interviewed.